New Student - Fall Admit Housing Application

2024-2025 Information

APPLICATION AVAILABLE - APRIL 1, 11AM

NEW FIRST YEAR APPLICATION DEADLINE - JUNE 4, 5PM

NEW GRADUATE - REFER TO EMAIL RECEIVED JUNE 7

NEW TRANSFER - REFER TO EMAIL RECEIVED JUNE 10

Students who do not complete the process by the deadline will not have on-campus housing.
This is a two semester commitment, Fall and Spring.

Is there a housing deposit? When is the deadline to deposit by?

There is a $200 housing deposit that students pay in SOLAR. Students participating in EOP do not need to pay a housing deposit.

Deposits are not be accepted after 11:59pm on May 15. If you miss the deposit deadline, you should join the on-campus housing waitlist in the housing portal.

- New first years who deposit by May 15 are prioritized for on campus housing.
- New graduate students who deposit by May 15 are prioritized for on campus housing.
- New transfers are not guaranteed on campus housing. Some spaces are held in our continuing student areas to house transfers and additional spaces will be granted based on cancellations of continuing students if space permits.

First year and graduate students can still deposit after the deadline as long as the link in SOLAR is still available, but will only receive an assignment if space permits. If space does not permit, the $200 will be credited in full. The deposit link may be turned off at any point after the priority deadline when we believe we have reached full capacity. You can see instructions on where to find the deposit payment in our Office of Undergraduate Admissions youtube video:

Watch How to Pay Your Deposit on YouTube!

If you cancel by July 31, we will credit $100 of your $200 deposit back to your student account. Please review the Financial Liability agreement for important cancellation and application termination information.

What will the application consist of?

- Agreeing to the Terms of Occupancy, Financial Liability
- Meal Plan Information and Meal Plan Selection
- Questionnaire to help facilitate roommate matching
- Self-selection of your room space except for Southampton Campus residents, Intensive English Center participants, International Academic Program participants, and new graduates arriving earlier than August 1.

When will I apply?

The application will be accessible in the housing portal starting April 1, 2024. Applicants can only submit general application information prior to their designated room selection time frame. Additional details are below.

How do I apply?

Housing applications and many other transactions are completed via our housing portal. When the application goes live in April, you will need to submit your application on the New Student tab in the housing portal. You can log in to the housing portal with your NetID and password. You will not be able to log into your housing portal until the day after you set up your NetID and password with the University.

For specific information based on who you are, select the section that applies to you below

Where will I live?
- New First Year students select a space in one of our three first year communities (H, Mendelsohn, and Roosevelt). All first year students should expect to live in a double occupancy corridor style room. There are limited singles in Roosevelt Community.
- WISE or University Scholars program participants will live in Eleanor Roosevelt Community.
- Honors College and Simons STEM Scholars participants will live in Yang Hall.
- Gender Inclusive Housing participants will be able to select spaces in Benedict South Hall in H Community which is predominantly double rooms or in Wagner Hall in Eleanor Roosevelt Community which is predominantly single rooms for GIH.
When can I select a room assignment?

First Year students can select a space after their room selection start time has passed, and must make a selection no later than Thursday, June 4 at 5pm:
- Honors, Scholars, Simons STEM Scholars, and WISE Program Participants can start selecting a space on May 16 at 2 PM.
- All other first-year students can start selecting based on their eligibility outlined below:
  - Students eligible to select female designated spaces can start selecting on Wednesday, May 22 at 2PM.
  - Students eligible to select Gender Inclusive Housing (GIH) designated spaces can start selecting on Thursday, May 23 at 2PM.
  - Students eligible to select male designated spaces can start selecting on Friday, May 24 at 12PM.
Your room selection day and time is the first time you can go into the portal to make a selection. After that time has passed, you can enter the portal during our selection windows, between 11am-9:59pm, to select.

The staggered times are used to assist with the amount of users in the portal selecting at a given time. Start times are randomized.

What spaces can I select?
- You will be able to select corridor style housing in our first year areas.
- Gender Inclusive Housing Participants can only select in Wagner or Benedict South.
- Scholars and WISE participants can only select in Wagner, Keller, or Greeley.
- Honors College and Simons STEM Scholars can only select in Yang.
Once you select a space, your room assignment is final. If you are experiencing issues with your new roommate prior to move-in, please reach out to your Area Office and Residence Hall Director for further assistance. If you are experiencing issues with your new roommate after move-in, you can contact your Resident Assistant for help. A room change and swap period starts the third week of the semester but options may be limited.
When do I move into my space?
New first year students will move into their assigned space on August 21 or 22 in order to attend New Student Week of Welcome. See the Move-In Website for more details on preparing to move in and arrival dates.

What is Temporary Tripling of residents?

If the demand for Campus Housing exceeds capacity, it means some new undergraduates will be assigned to a temporarily tripled room during their first year, which is a double room assigned to three students. There is a significant demand for 2024-2025 on-campus housing. Through our temporary triple room assignment process, we ensure that all eligible students' housing needs are met. If you are in a temporary triple, you will receive a 15% reduction in your room rate. We will de-triple on a space available basis. We will determine shortly after the priority deposit deadline of May 1 if we need to implement temporary triples and to what extent.

Prior to the start of the fall semester: We will detriple on a space available basis as cancellations come in up until August 16. We will reassign the person in the "-3" bedspace to an available space nearby and notify them of the reassignment.

Can I request a single room?

There are limited single rooms for first year students in Eleanor Roosevelt Community. Please have a conversation with anyone supporting you financially, regarding the potential additional expenses associated with being assigned a single occupancy room. In your application you will select your own space and if there is a single room available you may select it. If none are available, then you will not be able to select a single.

How will I be able to select a roommate?

In the application:
- - You will answer questions about yourself and how you want your living environment.
  - You will be able to search for and communicate and with other students who are applying.
- - You create a group or join a group of two individuals allowing either member to control your room assignment fully. This is recommended for students that already know each other and are in close communication. If you give someone this control, your selection is final, even if they made the selection for you.
Graduate Housing on-campus is in high demand. If new graduate student demand exceeds availability, students with a farther home address from campus will have priority for housing.

Where will I live?

New Graduate students are housed in Chapin and Schomburg Apartments.

When can I select a room assignment?

New Graduate and Family agreement holders select a space between June 12 11am and June 20 at 5pm. Randomized selection start times have been assigned for June 12, 13, and 14. Eligible students received an email on June 7 with information regarding their selection start date and time.

Selections can only be made between 11am-9:59pm after your selection start date. All graduate students must select a space by June 20 at 5pm.

What spaces can I select?

New Graduate Students may select a space from among Chapin and Schomburg Apartments. West Campus Graduate students who cannot select a space at West Campus due to high demand may be housed in undergraduate West Apartments Community spaces if available and can indicate interest in being housed at Southampton Campus.

You will only select a space for yourself in this process.

When do I move into my space?

New Graduate students may move in between August 1 - 25 between 9am-4:30pm. If you need to arrive after 4:30pm, contact your area office closer to your arrival date to coordinate a late check in between 8pm-9pm that same day. We recommend avoiding weekend move-ins as our staff is limited to an on-call capacity. If you need to arrive earlier based on your program or need, we will collect additional information in the application and you will be administratively placed.

The university will coordinate bus arrivals from JFK on certain dates in August. Those dates are not finalized at this time. Please wait to book your flight until you know those dates if you want to use that transportation to campus service. You will be able to adjust your arrival date until July 17.

See the Move-In Website for more details on preparing to move in and arrival dates.

How will I be able to select a roommate?

In the application, you will answer questions about yourself and how you want your living environment. You will be able to search for and communicate and with other students who are applying. You must coordinate making your room selection so that as one person finishes, the next person starts.
- One of you must select the space and finish the booking process.
- As soon as the first person finishes booking, the second person can add the same room to their "cart" and complete the booking process.
- Occasionally, someone else may take that second bed space when you try to complete the second-person booking. If this happens, you must wait until the following room change or swap time frame to see if a change can be made. You cannot force the other person out of a selected assignment.
- For different bedrooms in the same suite or apartment, all individuals can add their own bedroom at the same time in the shopping cart and select at the same time.
What are my housing options if I am a new graduate student who missed the deposit deadline? We will have reached our capacity for graduate housing spaces at the time of the deposit deadline and will no longer accept deposits.

Feel free to join the housing waitlist through the housing portal to potentially receive an offer if spaces become available. However, please be aware that we cannot provide an estimate of when and if offers might be made, so you should continue to look at off-campus options.

Visit our off-campus housing website for support and options in the local community.

RENTING OFF CAMPUS

If you need assistance with off-campus housing, please contact our partner office at commuterservices@stonybrook.edu
Transfer Housing is limited. Most years, we can house all transfers who request housing. If demand exceeds availability, students with a farther home address from campus will have priority for housing.

Where will I live?

New Transfer students are housed in continuing undergraduate residence halls where space is available.

New Transfer students who are starting their second year of college will have the opportunity to apply to the Second Year Living Community - 2YLC in Lauterbur Hall where limited space is reserved for transfers. The 2YLC application will be shown to eligible participants in their application and must be completed by June 6.

When can I select a room assignment?

New Transfer students received an email on June 10 with an update regarding their eligibility for on-campus housing.

Intensive English Center and International Academic Program students will be administratively assigned a space after completing the initial application deadline.
What spaces can I select?
You can only select a space in continuing student areas where space is available. If space is available and you have transfer credits processed by the time of selection that equals 57 or more cumulative earned credits, you will be able to select a space in West Apartments or Chávez and Tubman Halls.

You will only select a space for yourself in this process.

When do I move into my space?

New transfer students will move into their assigned space on August 22 between 9 AM-4:30 PM in order to attend New Student Week of Welcome.

New Transfers who are international students participating in International Orientation should arrive on August 20 between 9 AM-4:30 PM.

International Academic Program students will move in on August 19 or 20 between 9 AM-4:30 PM at a designated arrival window.

Intensive English Center students will move in on August 22 between 9 AM-4:30 PM.

See the Move-In Website for more details on preparing to move in and arrival dates.

What is Temporary Tripling of residents?

If the demand for Campus Housing exceeds capacity, it means some new undergraduates will be assigned to a temporarily tripled room during their first year, which is a double room assigned to three students. At this time we anticipate minimal tripling of new first year residents. If you are in a temporary triple, you will receive a 15% reduction in your room rate. We will de-triple on a space available basis. We will determine shortly after the priority deposit deadline of May 1 if we need to implement temporary triples and to what extent.

Prior to the start of the fall semester: We will detriple on a space available basis as cancellations come in up until August 16. We will reassign the person in the "-3" bedspace to an available space nearby and notify them of the reassignment.

How will I be able to select a roommate?

In the application, you will answer questions about yourself and how you want your living environment. You will be able to search for and communicate and with other students who are applying. You must coordinate making your room selection so that as one person finishes, the next person starts.
- One of you must select the space and finish the booking process.
- As soon as the first person finishes booking, the second person can add the same room to their "cart" and complete the booking process.
- Occasionally, someone else may take that second bed space when you try to complete the second-person booking. If this happens, you must wait until the following room change or swap time frame to see if a change can be made. You cannot force the other person out of a selected assignment.
- For different bedrooms in the same suite or apartment, all individuals can add their own bedroom at the same time in the shopping cart and select at the same time.
What are my housing options if I am a new transfer who deposited on or after May 16 or did not deposit?
We may be unable to proceed with your application due to limited space availability. However, we will fully refund your deposit if we cannot assign you a room. We will provide an update on your application status by June 30, so please keep an eye out for our communication. You do not need to join the housing waitlist as your deposit commitment will be prioritized for available assignments prior to us utilizing the general on-campus housing waitlist.

If you have not deposited, you can either choose to deposit if it is prior to May 31 or join the housing waitlist through the housing portal to potentially receive an offer if spaces become available. However, please be aware that we cannot provide an estimate of when and if offers might be made, so you should continue to look at off-campus options.

Visit our off-campus housing website for support and options in the local community.

RENTING OFF CAMPUS

If you need assistance with off-campus housing, please contact our partner office at commuterservices@stonybrook.edu

What is Gender Inclusive Housing?

- Gender Inclusive Housing (GIH) is a housing option in which two or more students share a bedroom, suite, and/or apartment regardless of the students' sex, gender identity or gender expression. In other words, this option allows for students of any gender identity to live together regardless of sex assigned at birth.
- Choosing to live in Gender Inclusive Housing means that residents will have roommates and/or suitemates of any gender identities.
- Residents in Gender Inclusive Housing are committed to creating and affirming a bias-free environment for everyone living in this community.
- If you have an interest in Gender Inclusive Housing, you can sign up in the housing portal during published time frames.
- Once that process is live, please review all information prior to submitting it. Once submitted, you have signed up to live in this community for the academic year. You will not be able to room change or room swap into gender-based male or female housing.
- New Fall 2024 Students will be able to sign up and see the GIH tab in the housing portal from April 15 at 11am until May 17 at 5pm. After May 17, sign-up is closed for the 24-25 academic year.
- New First Students' Gender Inclusive Community Important Notes
  - This community is in Benedict South or Wagner regardless of Undergraduate College or Honors program.
  - Your room selection start day will be May 30 at 11am if you sign up for this community regardless of your program so that all GIH participants have the ability to sign up at the same time.
  - Most participants in Benedict South will live in a double rooms in a traditional corridor style residence hall.
  - Most participants in Wagner will live in single occupancy rooms in a traditional corridor style residence hall.
  - Signing up for GIH does not guarantee you a single room.

How do I cancel my housing application and will I be refunded?

If on-campus housing is no longer needed, students can submit their cancellation request in the housing portal. Please review Financial Liability policies for important cancellation and application termination information.

Students who cancel their housing agreement lose eligibility for future housing. Choosing to live off campus requires the student to join a waiting list if they are interested in housing for a future semester or year. We cannot predict when or guarantee if students will get on campus housing by joining the waitlist. See full details on our financial liability website.

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